কর্মখালি

Program Officer – Governance and Management (Re-Advertisement)

Position: Program Officer – Governance and Management (Re-Advertisement)

Number of vacancy: 01 (One)

Responsibilities:

STRATEGIC: (30%)

  • Ensure
    • development and promotion of organizational values, clear strategies, policies, plans, effective risk management processes and contribute to set the organization’s overall direction.
    • that organizational policy setting and decision-making processes are participatory, consensus oriented, accountable, transparent, responsive, effective & efficient, just, equitable & inclusive, and follows the rule of law and in the best interest of UCEP Bangladesh.
    • effective and efficient implementation of the CEO’s goals, key activities, short-medium and long-range plans in line with UCEP Bangladesh’s Values, Vision, Mission and Goals.
    • establishment, maintenance and strengthening of networks of CEO’s office and SMT with UCEP BoG, Association, Welfare Trust, UCEP Ex-Student’s Alumni Association, RMT and other key internal and external stakeholders.
    • strengthening and enforcement of legal compliances e.g. Laws and Regulations, Code of Ethics, Conflicts of Interest Policy, “Whistleblower” Policy etc.
    • document, recordkeeping, data retention and necessary information destruction;
    • protection of assets; availability of information to the public on behalf of CEO
    • maintenance of strict confidentiality of information, documents and other internal and external communications
  • To carry out any other task as assigned by supervisor.

OPERATIONAL: (50%)

UCEP BoG and Association:

  • Provide necessary support to Chair and Vice Chair of Board to establish, manage and maintain and effective and efficient Board
  • appraise Board of their roles and responsibilities
  • carry out necessary meetings timely, prepare minutes and ensure timely follow up of decisions.
  • ensure diversity and independence
  • conduct CEO evaluation and compensation
  • when needed, conduct recruitment or separation of CEO or  Board members
  • maintain necessary communication
  • Provide necessary support to BoG and Association members as required.
  • Provide necessary support to BoG and Association committees to effectively and efficiently carry out their roles and responsibilities
  • Prepare working papers of the agenda of BOG and Association meetings and ensure timely distribution among members
  • Ensure that the Association members regularly paid their yearly membership subscription.

CEO’ Office:

  • Maintain
    • calendar of the CEO and ensure external communications as needed.
    • proper management of visitors
    • liaison with key stakeholders with guidance of CEO
    • effective and efficient Grievance Management mechanism of CEO’s office with confidentiality
  • Prepare
    • and maintain an automated data base of detail information of key stakeholders of UCEP Bangladesh and specifically CEO’s connections.
    • necessary letters, papers, talking points, presentations, reports, documentations etc. timely for CEO, maintaining strict confidentiality and excellence in quality
    • minutes and ensure dissemination of all staff meetings at regional and central level chaired by the CEO.
    • daily updates of national and international news related to relevant macro socio-economic and political issues and UCEP Bangladesh’s major focus areas.
  • Ensure
    • CEO has necessary and timely information and documents in order to carry out smooth function of his/her responsibilities.
    • Support to facilitate supervisory role of CEO in regard to direct and indirect supervisees. In this regard, maintain confidential personnel files; assist in Performance Appraisal process; etc.
    • CEO has strong financial oversight.
    • In this regard, maintain files of Financial Records; Annual Budget; Financial Performance and Investments; Loans; Resource Allocation for Programs  and Administration; Travel and Other Expense Policies etc.
    • Prepare necessary overviews for CEO
    • highlights of AGM/BoG/CEO/SMT public events are timely published in UCEP Bangladesh website, social media and shared with other relevant stakeholders e.g. donors and partners, with guidance of supervisor
    • proper logistics and maintenance of equipment and other assets of CEO’s Office
    • cleanliness and professional ambiance of CEO’s office
    • proper hospitality of guests at CEO’s office
    • necessary support for travel and accommodation within the country and abroad
    • necessary support during field visits

Senior Management Team (SMT):

  • Maintain regular SMT meeting calendar, organize SMT meetings, ensure timely minutes and follow up of decisions.
  • Provide necessary support to ensure efficient and effective functioning of SMT

General:

  • To contribute to the development and implementation of UCEP Bangladesh’s values, strategy, vision, mission, goals
  • To preserve copies of legal and statutory documents of BoG, NGOAB approval and NBR, DC office coordination and deliver as and when needed.
  • To ensure logistics of the meetings and disseminate meeting decisions.
  • To organize, communicate, keeping records of decisions, timely dissemination of records of all SMT/AGM/EGM/BoG and CEO’s meetings.
  • To ensure timely follow up of implementation of the decisions of Management Meetings (SMT and SMT-RMT).
  • To ensure meetings with donor partners as needed.
  • Ensure proper safety and security of BoG and Association members, CEO and SMT within premise of UCEP Bangladesh and its other entities.
  • To provide and collect information from various departments/regions for various reporting, meeting, proposal and other purposes.
  • To arrange events, visits by Association, BoG and SMT as needed and prepare documentations/reports/meeting minutes.
  • To ensure compliance requirements of UCEP Bangladesh’s membership with different bodies / agencies.
  • To maintain the archive of UCEP Bangladesh related to governance and management.
  • To maintain efficient and effective filing and documentation (hardcopies and electronic) of records.
  • To prepare as needed, and coordinate preparation and dissemination of working papers for various meetings.
  • Represent CEO as and when required.

PEOPLE MANAGEMENT: (20%)

  • To supervise the Deputy Program Officer (IG&M) and ensure his/her excellence in performance and commitment
  • To supervise the Office Assistant (CEO’s Office) and ensure his/her excellence in performance and commitment
  • To maintain cordial relationship with all internal and external stakeholders

Essential Requirements:

  • Master’s in Public Administration / Management or any other related discipline. Additional degree in Governance and Chartered Secretarial Course is essential.
  • 6 years of relevant professional experience including at least 3 years in governance and internal management role in a large organization (experience of working with board and/or senior management will be preferred).
  • Excellent command of communication skills both in Bangla and English.
  • Excellent computer operating skill & conversant with MS Office package including automation system related software and tools.
  • Self-motivated, adaptable and team player.
  • Ability and willingness to travel frequently.
  • Age limit for the applicant would be 40 years. Management has the right to make exceptions based on qualifications.

Salary & benefits for all positions:

Salary and Benefits are as per policy of the organization.

Application Deadline:Thursday, June 28, 2018

Job Source: bdjobs.com

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